AMERICAN FEDERATION OF TEACHERS (AFT) ADJUNCT/CONTINGENT FACULTYCAUCUS

BYLAWS

ARTICLE  I  Designation
 
The organization will be known as AFT Adjunct/Contingent Faculty Caucus, referred to herein
as the “Caucus.”
 
 
ARTICLE II Mission
 
Section 1.   To bring AFT's non-tenure-track faculty (variably referred to as "part-time," "adjunct,""contingent,"etc.) into a relationship of mutual assistance, advocacy, and cooperation
nationally, and to encourage those who are agency fee payers to become members;
 
Section 2.  To advance the interests of the community of non-tenure-track faculty in AFT
bargaining units by advocating for parity, equitable terms and conditions of employment,
and full integration into the life of the colleges and universities where they are employed;
 
Section 3.  To promote full representation of non-tenure-track faculty at all levels within AFT
and its affiliates;
 
Section 4: To preserve and enhance the quality of higher education by supporting the academic
professionals who work in non-tenure-track positions.
 
ARTICLE III Membership
 
Section 1.  Any higher education faculty whose primary employment is currently in non-tenure-
track positions at AFT bargaining units regardless of their local job titles (such as "adjunct,"
"lecturer," "contingent," "contract," "visiting," "clinician," "instructor," etc.) or FTE designations
("part-time," "full-time," ".99" etc.) are eligible to become members of the Caucus. Agency fee
payers may not join the Caucus; members must be full union members able to vote in union
elections and hold office at their locals.
 
Section 2. Any other interested person may support the work of the Caucus as an "ally." Allies
must pay the same annual dues (once dues are levied) as members. Allies shall not be voting
members of the Caucus or hold office, but they may be appointed to serve on any Caucus
committee and they may vote in decisions of committees.
 
Section 3. Caucus membership is initially formalized by payment of dues (once dues are levied)
and by submission of the following information: email address (non .edu preferred), working
phone number, institutional affiliation, designation of the AFT local(s) and verification of either active or former status as a non tenure-track employee in higher education. It is the

responsibility of the member to notify the Secretary of any change in email or contact
information, as eligible voters will be determined by the email lists.
 
Section 4. Members more than thirty days in arrears with annual dues payment shall be
suspended as members in good standing (they will not be allowed to serve on committees, run
for office, or vote on any matters). They will be sent a dues reminder. Suspended members who
do not pay dues before another sixty days have passed since the suspension shall be dropped
from the membership roll.
 
Section 5. No discrimination shall ever be shown toward individual members or applicants for
membership because of race, creed, color, national origin, disability, sex, sexual orientation,
gender identity or expression, and social, political or economic status.
 
Section 6. When identifying themselves as members of the caucus, members are expected to
comport and express themselves in ways that are not detrimental to the reputation of the
Caucus as a professional organization which they represent.
 
ARTICLE IV Officers and Their Duties
 
Section 1. The officers of the Caucus shall be:

President

Vice President
Secretary
Treasurer
Communications Officer
Membership Officer
Organizing Officer
Members at-Large (6)
 
Section 2.  The above officers shall constitute the Executive Board; the total number of officer
positions shall always be an odd number in order to eliminate the possibility of a tie vote.
 
Section 3.  The general responsibilities of officers are the following:
A. Meet regularly, communicate electronically, and carry out the policies of the Caucus;
B. Coordinate the activities of the Caucus committees;
C. Report to the Caucus Executive Board and Caucus members the transactions, activities,
and accomplishments of the Caucus.
D. Accurately and appropriately represent the interests, positions, and actions of the
Caucus in public venues and to national AFT staff and elected leaders.
E. Seek volunteers for all standing committees and ad hoc committees and approve
appointments of members of committees by a majority vote of the board.
F. Serve all members equitably and without prejudice, regardless of geographic region,
type of institution, academic discipline, etc.
 
Section 4.  The duties of the President are the following:

 
A. Preside at all meetings of the membership and Executive Board.
B. Be an ex officio non-voting member of all committees with the exception of the
Elections Committee.
C. In consultation with the Executive Board, shall have the power to establish ad
hoc committees.
D. Be responsible for the ongoing administration of the Caucus.
E. Supervise any employees of the Caucus.
F. Be authorized to sign contracts, co-sign financial documents and direct regular
disbursements of funds.
G. Make an annual written report to the general membership.
H. Delegate duties to other officers, committees, or members.
 
Section 5.  Duties of the Vice President
A. Assume the duties of the President when necessary.
B. Co-sign financial documents/instruments.
C. Serve as liaison between the Executive Board and the committees.
D. Perform such duties as delegated/assigned by the President and/or the
Executive Board.
 
Section 6. Duties of the Secretary
A. Maintain the records of the Caucus.
B. Record and keep accurate minutes of the meetings of the Executive Board and general
membership meetings, and make them accessible to the members.
C. Assist the president handling all correspondence of the Caucus.
D. Cosign financial instruments.
E. Coordinate with the communications officer regarding the website and social media
presence of the Caucus and assist with implementing technological options for conducting
meetings and voting.
F. Perform such duties as delegated/assigned by the President and/or Executive
Board.
 
Section 7. The Treasurer:
A. Record and deposit all income in the name of the Caucus
B. Cosign financial instruments.
C. Maintain all financial records for the Caucus.
D. Chair the Finance Committee.
E. Perform such duties as delegated/assigned by the President and/or Executive
Board.
A. Be bonded in accordance with AFT recommendations.
 
Section 8. Communications Officer

A. Work with the secretary to oversee all communications including web site design and
maintenance as well as social media operations.
B. Research and implement technological options for conducting meetings and voting.
C. Assist the Organizing Officer with communications necessary for creating solidarity.
D. Chair the Communications Committee.
 
Section 9. Membership Officer
A. Oversee accurate membership records.
B. Oversee and coordinate efforts to recruit new members.
C. Handle issues and initiatives regarding membership.
D. Perform outreach to new members and refer them to appropriate resources.
E. Chair the Membership Committee.
 
Section 10. Organizing Officer
A. Mobilize members in political advocacy campaigns and internal organizing efforts as well as
supporting external organizing efforts conducted by AFT.
B. Coordinate member mobilization efforts with the Membership Officer and the
Communications Officer.
C. Chair the Organizing Committee.
 
Section 11. Members-at-Large
The six members-at-large shall each represent one of the following constituencies:
members in the eastern half of the United States.
members in the western half of the United States.
members in two-year institutions.
members in four-year institutions.
members in private institutions.
members in so-called "right to work" states.
 
The Members-at-Large shall
A. Represent the viewpoints, interests, and agendas of rank and file members.
B. Attend meetings of the executive board of the Caucus.
C. Inform themselves of current events and issues pertaining to the terms and conditions of
employment experienced by non-tenure-track faculty.
D. Support the work of the Caucus officers.
 
ARTICLE V Duties of the Executive Board
 
Section 1. The Executive Board shall meet regularly by appropriate means (See also Article IX
Meetings).
 
Section 2. The Executive Board, in consultation with the President of the Caucus, shall seek
volunteers for all standing committees and ad hoc committees; committee appointments
including designations of committee chairs must be approved by a simple majority vote by
the entire Executive Board.

 

Section 3.  The Executive Board will report its activities to the AFT and to the full
membership as needed.
 
ARTICLE VI  Elections
 
Section 1. All members shall be given access to all information related to elections as well as the
opportunity to vote. The ballot for each office shall be independent of any ballots for any other
office; i.e., a candidate's election cannot depend upon being part of a slate of candidates for other
offices on a single ballot. All other specific guidelines for elections, including provisions for
campaigning and candidate forums, shall be developed by the executive board to ensure the
impartiality and legitimacy of all proceedings. Such guidelines may not be amended less than
two weeks prior to the deadline for nominations for Caucus offices.
 
Section 2. Twelve weeks before a scheduled election, the Executive Board shall appoint an
Elections Committee composed of at least three members, none of whom may be a sitting or
outgoing officer or a candidate for office in the upcoming election. Once the nominations have
been closed, committee members shall declare any potential conflict of interest and shall be
prepared to recuse themselves if necessary. The Elections Committee shall conduct the election
according to the guidelines developed and maintained by the Executive Board. As an ad hoc
committee existing only for the purpose of conducting elections, the committee shall be
dissolved immediately following the completion of the duties attendant upon the election.
 
Section 3.  Notice of the open nominations period will be emailed to all members in good
standing ten (10) weeks before a scheduled election. Invitations to nominate will be sent to the
last known email address. In order to be nominated, a member must send a posted letter or email
to the chair of the Elections Commitee, stating his/her name (or another nominee’s name) and the
office for which the nomination is being submitted. This communication must be received by the
Caucus Secretary prior to the deadline established in the elections guidelines in order to provide
adequate time for campaigning once the nominations have been published.
 
Section 4. The first Caucus meeting that takes place at the bi-annual AFT Convention shall be
dedicated entirely to activities related to the elections. As soon as the elections have been
completed, a second meeting of the Caucus shall take place during the convention for business
over which the new officers shall preside. At this business meeting, reasonable accommodations
shall be made which allow time to receive the reports of the former officers and to conduct
business relevant to transitions between officers when necessary. Electronic balloting shall be
conducted subsequent to the first (elections) meeting of the Caucus and prior to the second
meeting.
 
Section 5. The officers of the AFT Adjunct/Contingent Faculty Caucus shall be elected by a
verifiable electronic balloting process that will be set up by the Communications Officer of the
Caucus.  The results shall be reported to the members immediately after the Elections Committee
has tabulated the vote. Successful candidates shall assume office immediately following the
publication of the election results. If there is no challenge for one or more offices, the chair of the
Elections Committee shall direct the secretary of the Caucus to cast one vote, and such officers
whose candidacy is “uncontested” shall be declared elected.

                                          
Section 6.  The winner for each officer position shall be the candidate who has received the
majority of votes cast for that position. In the event that no candidate receives a majority of all
votes cast, the Elections Committee shall conduct a run-off between the two candidates with the
most votes for that office. In the event of a tie between any two candidates, the balloting shall be
repeated as many times as it takes to decide the election. The business meeting of the Caucus
scheduled to follow the election at the convention shall be conducted regardless of whether the
winning candidate for every office has been determined by the time the meeting is scheduled to
occur. In the case of an undetermined election for President, if the incumbent President is one of
the tied candidates, the newly elected Vice President shall preside over any business meeting that
takes place prior to the resolution of the election. If the Vice Presidential election is also
indeterminate, see the succession of presiding officers described in Article IX, Section 4.
 
Section 7: The term of office for all Executive Board offices shall be two years and in the case
of an undetermined election, the term of office shall extend until a successor has been elected
except with regard to the President's duty to preside over meetings as addressed above in
Section 6. Individuals may hold a single office for a maximum of eight years (four full terms).
Individuals may serve on the Executive Board in any capacity for a maximum of twelve
consecutive years (six full terms). After a break of at least two consecutive years (one full
term), an individual may serve again.
 
Section 8.  All vacancies which occur during a regular term of election, with the exception of the
president, shall be filled by appointment by the Executive Board; a vote by eight of the thirteen
members of the executive board will be required for the appointee to take office.  That person, so
appointed, shall serve in the acting role until the next regular election.
 
Section 9.  In the case of the President becoming incapacitated or resigning, the Vice-President
shall assume the presidency.
 
Section 10.  Should any officer or member-at-large of the Executive Board accept a position
which voids her or his eligibility to be a voting member of the Caucus, she or he will become
ineligible to serve as an officer of the Board, and must notify the Board of his or her resignation
within 60 days of the beginning of his or her new employment status (the hire date).
 
ARTICLE VII Removal of a Board Member
 
Section 1. Any member can initiate and file a written complaint petition that includes
signatures from at least 30% of the total members of the Caucus or, if initiated by an
Executive Board member, by eight other Caucus officers, in order to request that the
Executive Board consider the removal of an elected officer for just cause as defined in the
constitution of AFT.
 
Section 2: Upon receipt of the petition, the Executive Board will convene a special hearing by
teleconference in order to hear from any member of the Caucus who wishes to participate,
including the officer named in the complaint petition.

 

Section 3. This hearing will be scheduled no more than 30 days after the receipt of a petition
calling for an officer’s removal.
 
Section 4. The officer named in the petition shall have the right to be heard or represented by
someone on his/her own behalf.
 
Section 5. Once a hearing has been held, the Executive Board may decide to recommend
removal of the named officer from office by a vote of eight of the remaining members of the
Executive Board.
 
Section 6. The Board's decision in this matter shall be reported in writing to the members
and the Board shall conduct an electronic vote of the entire membership within thirty days of
reporting its decision regarding the officer in question in this matter unless said officer
resigns prior to the commencement of such a vote. By a simple majority vote, the
membership shall be able to either remove or allow the officer to remain in office. Such
removal will take effect immediately upon the report of the results of the vote.
 
ARTICLE VIII Committees
Section 1.  The Standing Committees of the Caucus shall be:
A. Communications
B. Finance
C. Membership
D. Organizing
   
Section 2.  The Communications Committee shall support the work of the Communications
Officer including the Caucus web site presence and social media operations; researching and
implementing technological options for conducting meetings and voting; and assisting the
secretary in creating internal and external solidarity over specific issues.
 
Section 3. The Finance Committee shall prepare an annual budget for the approval of
the Executive Board; conduct fundraising activities to augment dues income; and develop
financial guidelines and policies, for example, guidelines for authorizing and reimbursing travel
on behalf of the Caucus's business.
 
Section 4.  The Membership Committee shall oversee and promote the recruitment of members
into the Caucus and support the work of the Membership Officer in addressing issues and
initiatives pertaining to membership.
 
Section 5.  The Organizing Committee shall mobilize members in advocacy campaigns and
internal organizing efforts as well as supporting external organizing efforts conducted by AFT.
 
Section 6. Members and chairs of both standing and ad hoc committees will have finite terms of
service and specific charges developed and approved by the Executive Board. Committee
members shall be appointed by the executive board and the board shall have the power to rescind
appointments.

 

Section 7. The chair of each ad hoc committee shall be elected by the members of each
committee with the approval of the Executive Board.
 
Section 8. For the sake of organizational transparency, any member in good standing may attend
any committee meeting as an observer, but observers may not speak unless recognized by the
committee chair, nor may they make a motion or vote in committee decisions.
 
ARTICLE IX Meetings
 
Section 1. The Executive Board shall meet at least quarterly. Webinars or teleconferences may
be used as a method of meeting.
 
Section 2. A quorum shall consist of eight members of the Executive Board.
 
Section 3. Board members must receive notice of a meeting within ten calendar days of the
meeting time and with appropriate directions for teleconferencing.
 
Section 4.  If the President is unable to preside over a board meeting or membership meeting,
the Vice President shall preside. If neither the President nor the Vice President is able to
preside, the order of succession for the presiding officer shall be as follows: Secretary;
Treasurer; Communications Officer; Membership Officer; Organizing Officer; Member-at-
Large with the longest term of service.
 
Section 5. The Executive Board shall convene at least one membership meeting every year
and to the greatest extent possible provide virtual access to members who cannot be
physically present, including the ability to vote on motions being decided in relation to
business conducted at the meeting.
 
Section 6. Five percent of the full membership shall constitute a quorum for membership
meetings. Both members physically present and those participating by virtual means shall be
counted in this percentage to determine a quorum.
 
Section 7. A qualified parliamentarian shall be appointed to serve during any membership
meeting.
 
Section 8. Dates and times for committee meetings will be posted monthly on the Caucus
website and announced on the list serve.
 
ARTICLE X Rules of Order
 
Section 1. Robert’s Rules of Order (revised) shall govern the processes used to make decisions
and move on actions in all cases not covered by the Bylaws or the AFT Constitution.
 
ARTICLE XI  Amendment

 

Section 1. Proposed amendments of the Bylaws may be initiated at any time by any
member by a written and seconded motion sent to the Executive Board, or by a motion
seconded in person during a general membership meeting.
 
Section 2. At any time when such a motion to amend has been submitted to the Executive
Board, the Board shall undertake a vote by the entire membership via an electronic ballot;
such a membership vote concerning amendment of the Bylaws may be conducted semi-
annually on dates established in relation to membership meetings to afford maximal
opportunity for discussion prior to the voting. The Bylaws shall be amended by a simple

majority of the members voting.
 
The Executive Board may rule a motion to amend the Bylaws out of order if the motion
contradicts the AFT Constitution or AFT policies or if it is impossible for the Caucus to
implement, for example, if it requires expenditure of funds the Caucus does not have.
 
ARTICLE XII Dues
 
Section 1. Annual dues in an amount to be determined by the membership shall be levied by
the Executive Board at such time as a majority of members vote electronically to endorse such
dues. Annual levy of dues shall occur between August 15th and September 15th.
 
Section 2. Once dues have been levied, Caucus members’ dues must be current in order to
vote in any balloting conducted by the Caucus, to hold office, or to serve on committees.
 
Section 3. Payment may be made immediately before any vote to the Treasurer or his or her
designee.